Privacy Policy

Updated May 2018

The Public Relations Institute of Ireland (PRII) is committed to protecting individual’s privacy and complies with the General Data Protection Regulation effective 25 May 2018 and other regulations. The following policy explains how and why we collect personal data and how it is used.

In summary, the PRII does not: collect more personal data than is necessary; use personal data for purposes other than those specified; keep personal data for longer than it is needed; or share personal data with unspecified third parties.

Collection and use of data

While visitors can use the PRII website without divulging personal information, when a person contacts us via an email or online form, the PRII collects and stores that information. The information provided (name, organisation, email address, phone number etc) will be processed and stored so that the PRII possible can contact and respond to the sender.

By supplying personal data to PRII, an individual is consenting to the processing of such data as outlined in this privacy policy.

We collect personal data when a person requests the provision of PRII services including membership, training, education, events or purchases publications or advertisements.  

We use this information to:

  • Provide and administer the service requested by members and non-members
  • Keep members and non-members up to date with relevant PRII information, services and events. For example, the PRII issues a weekly e-zine/newsletter known as the PRII Digest directly to the email address of members and others who subscribe.
  • Monitor online traffic patterns and site usage (see Cookies below)

We do not share personal data with third parties for commercial or marketing purposes. Where data is shared with third parties, it is done so securely for administration purposes only.

Individuals have the right to opt-out of receiving PRII communications at any time. To do so, e-mail Turn on Javascript! or follow the 'unsubscribe' link contained in all PRII electronic communications.

The PRII website contains a Public Directory of Members which publishes the following information if the member consents to doing so:

  • Member Name
  • Job Title
  • Organisation
  • Organisation’s Website
  • Member Area of Specialisation
  • Consultant / In-house
  • LinkedIn and Twitter details
  • Biography

Members are given the option to have their contact details published in this online Directory, or not, as they prefer.

In addition, PRII publishes the PRII Media Sourcebook annually, with a listing of PRII members included. Members will also be given the option to have their contact details published in this Directory, or not, as they prefer.

The PRII may use Members’ Personal Information to contact them with the Institute’s e-zine (newsletter), training and education offers, notices of events and to engage in research activities.

Materials and other information that Members provide are shared with the following third parties: MailChimp (email automisation platform) and delivery and postage providers.

The PRII reserves the right to share Members’ and others’ personal data if legally required to do so by a governmental or regulatory authority.

Events and Photography/Images

At PRII organised events on-site signage will advise if/when there will be photography or another image recording taking place. People who express a preference not to appear in images captured will be accommodated.

The PRII do not provide contact details, for example email/phone number, of individuals on Delegate/Attendee lists at events.

Data Security

The PRII uses appropriate technical and physical security measures to ensure the security of any personal data stored on our systems (online and paper files) and to protect from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure.

Data Retention

Personal data collected and stored by the PRII is retained for no longer than necessary for the purpose for which it was collected. We recognise that personal data may not be retained indefinitely.

Cookies

Some pages on the PRII website use cookies, both for record-keeping purposes and to enhance the user experience by providing useful features. Cookies are small text files that act as an identification card, and they cannot be executed as code or deliver viruses. The use of cookies is an industry standard, their purpose merely being to record that you have visited or returned to that web page. We do not collect additional information such as age, gender, interests or bank details.

Editing or deleting personal data

For members

The PRII provides members with the ability to edit their personal details in the online user account information provided when joining.

Members may request deletion of this account by contacting PRII by e-mail Turn on Javascript!. We will endeavour to have data deleted within one month of receipt of request.

Members should note that deleting stored data may have implications regarding future communications from the PRII.

For Non-Members

If a person, whose personal data the PRII stores and processes, believes the data held is incorrect or out of date, please email Turn on Javascript! so that the data can be updated.

If a person, whose personal data the PRII stores and processes, wishes their personal data to be deleted please email Turn on Javascript! so that the data can be deleted within a month of receipt of request.

Please note that deleting stored data may have implications regarding future communications.

Access to copies of personal data

Individuals, members and non-members, have the right to request access to the personal data the PRII may hold. To make such a request, contact Turn on Javascript!. The PRII will provide individuals with a copy of their personal data. To comply with such a request, we may request verification of identity of the person making the request. The request will be fulfilled by sending the data copy electronically unless the request expressly specifies a different method.  The first request made by a customer is free of charge but may be subject to an administrative fee for further requests.

Unsolicited information

The PRII do not send members unsolicited information, including e-mail, regarding any third party commercial offers or advertisements.

Linked sites

This Privacy Policy is applicable to the PRII website only. Linked websites are not under the control of PRII and the Institute is not responsible or liable for the contents of any linked site or any link contained in a linked site. Links are provided to you as a convenience, and the inclusion of any link does not imply the endorsement of the site by PRII.

Neither are we responsible for the privacy practices of those websites. Always check the privacy policies of any sites visited. Once redirected to another website, this PRII Privacy Policy is no longer applicable.

Social Media Plug-Ins

Our website has four plug-ins: Facebook, LinkedIn, Twitter and YouTube. These plugins remain inactive until clicked upon. Once clicked upon, the individual will be taken to the social media network each of which have their own specific privacy policies which we recommend users consult.

Recruitment

Information from job applicants for roles in the PRII will be collected, processed and stored to enable the PRII make contact. Additionally, the PRII may keep unsuccessful applicants data for a period for the purpose of filling a different/subsequent job opportunity.

The PRII do not collect information on applicants for vacancies advertised on our website and newsletter.

Changes to this privacy policy

We may make changes to this privacy policy from time to time. All changes will be updated here, on this page. The date of the latest review can be found at the end of this Policy.

CONTACT:

If you require any further information on the PRII Privacy Policy including data correction, amendment, erasure, restriction or portability, please contact Turn on Javascript! using the reference Privacy Policy.

 

May 2018

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