Updated May 2019
The Public Relations Institute of Ireland (PRII) is committed to protecting individual’s privacy and complies with the General Data Protection Regulation effective 25 May 2018 and other regulations. The following policy explains how and why we collect personal data and how it is used.
In summary, the PRII does not: collect more personal data than is necessary; use personal data for purposes other than those specified; keep personal data for longer than it is needed; or share personal data with unspecified third parties.
As your representative body the Public Relations Institute of Ireland (PRII) will collect, hold and process both electronically and manually data about you.
We collect and process personal data and special categories of data about you related to your membership. Below is a non-exhaustive list of the types of data we may collect and process:
We collect this information directly from you. We may undertake checks such as references checks and other background checks if applicable to your application for membership/membership upgrade.
We collect and process this data to enable the provision of PRII services including membership, training, education, events or purchases of publications or advertisements. We use the data to manage our relationship with you effectively, lawfully and appropriately, while you are a member and during periods when your membership may lapse.
If you object to providing data required for your membership, we may be unable in some circumstances to comply with our services and we will tell you about the implications of that decision.
We collect and process your data to enable to us to provide a range of membership services; to comply with our legal requirements; to pursue the legitimate interests of the PRII as your representative body and protect our legal position in the event of legal proceedings.
Other than as mentioned below, we will only disclose information about you to third parties if we are legally obliged to do so (such as Revenue) or where we need to comply with our contractual duties to you, for instance we may need to pass on certain information to MailChimp (email automisation platform) and delivery and postage providers.
Your personal data will be stored for no longer than is necessary:
If in the future we intend to process your personal data for a purpose other than that for which it was collected, we will notify you.
You have a number of rights with regard to your personal data. You have the right to:
If you withdraw consent at any time, this will not affect the lawfulness of the processing before your consent was withdrawn.
While visitors can use the PRII website without divulging personal information, when a person contacts us via an email or online form, the PRII collects and stores that information. The information provided (name, organisation, email address, phone number etc) will be processed and stored so that the PRII possible can contact and respond to the sender.
We collect personal data when a person requests the provision of PRII services including membership, training, education, events or purchases of publications or advertisements.
We use this information to:
We do not share personal data with third parties for commercial or marketing purposes. Where data is shared with third parties, it is done so securely for administration purposes only.
The PRII website contains a Public Directory of Members which publishes the following information if the member consents to doing so:
Members are given the option to have their contact details published in this online Directory, or not, as they prefer.
In addition, the PRII publishes the PRII Media Sourcebook annually, with a listing of PRII members included. Members will also be given the option to have their contact details published in this Directory, or not, as they prefer.
The PRII may use Members’ Personal Information to contact them with the Institute’s e-zine (newsletter), training and education offers, notices of events and to engage in research activities.
Materials and other information that Members provide are shared with the following third parties: MailChimp (email automisation platform) and delivery and postage providers.
The PRII reserves the right to share Members’ and others’ personal data if legally required to do so by a governmental or regulatory authority.
At PRII organised events on-site signage will advise if/when there will be photography or another image recording taking place. People who express a preference not to appear in images captured will be accommodated.
The PRII do not provide contact details, for example email/phone number, of individuals on Delegate/Attendee lists at events.
The PRII uses appropriate technical and physical security measures to ensure the security of any personal data stored on our systems (online and paper files) and to protect from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure.
Personal data collected and stored by the PRII is retained for no longer than necessary for the purpose for which it was collected. We recognise that personal data may not be retained indefinitely.
The PRII provides members with the ability to edit their personal details in the online user account information provided when joining.
Members should note that deleting stored data may have implications regarding future communications from the PRII.
Please note that deleting stored data may have implications regarding future communications.
The PRII do not send members unsolicited information, including e-mail, regarding any third party commercial offers or advertisements.
Our website has four plug-ins: Facebook, LinkedIn, Twitter and YouTube. These plugins remain inactive until clicked upon. Once clicked upon, the individual will be taken to the social media network each of which have their own specific privacy policies which we recommend users consult.
Information from job applicants for roles in the PRII will be collected, processed and stored to enable the PRII make contact. Additionally, the PRII may keep unsuccessful applicants data for a period for the purpose of filling a different/subsequent job opportunity.
The PRII do not collect information on applicants for vacancies advertised on our website and newsletter.