Office Administrator – Drury

Working at Drury

Drury is a strategic communications and public affairs consultancy. Our span of expertise and experience encompasses campaigning in all its iterations, insightful and astute public affairs and regulatory relations and an unmatched capability in financial communications. Collaborate Fiercely is one of our company values. We loathe silos. We believe in working together across practice areas to give our team a holistic experience, to benefit their development and to ensure our clients get the best team. We are a vibrant, fast-moving agency that provides a dynamic workplace that will help you grow and learn.

We are looking to bring an Office Administrator on board to perform daily Office Administration/Reception tasks that will support all divisions within our business. If you have a minimum of a Level 6 qualification in business (or the relevant work experience of 1 + years) and are interested in gaining experience in a fast-paced environment, we’d love to meet you.

Company Drury
Location Ranelagh, Dublin
Position / Title Office Administrator
Reporting to Office Manager
Contract Type Permanent
How To Apply

Applications to include a CV and short cover letter will only be considered through direction application URL :  

https://drurycommunications.peoplehr.net/Pages/JobBoard/Opening.aspx?v=969883e8-45fe-4c63-b593-9a8ef2c58567

Drury is an Equal Opportunity Employer.

Role & Responsibilities

Administration / Reception

  • Welcoming visitors and directing them to the relevant meeting room/personnel.
  • Carrying out clerical duties such as answering phone calls, responding to emails, and preparing office correspondence, memos, and presentations.
  • Monitoring of front desk emails, responding and distributing as appropriate.
  • Coordinating and managing appointments, meetings, and the meeting room schedules to prevent duplicate bookings.
  • Assisting colleagues whenever possible, including the co-ordination of people’s diaries, managing the travel plans, appointments, and agendas of colleagues.
  • Assisting with the organization of client gifts
  • Submitting reports, preparing presentations and general research.
  • Creating and updating databases for various forms of data, including personnel and financial information.
  • Accounts payable assistance, including payment runs and petty cash management.
  • Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and provide general support across accounts payable and receivable.
  • Maintaining general office files related to the company’s operations.
  • Assisting human resources with hiring and training new employees.

Office Support

  • Supports company operations by maintaining office systems and standards (IT/Technical)
  • Taking inventory and replacing office supplies when necessary.
  • Overseeing the maintenance of office facilities, and equipment, including the coordination of services
  • Establish a strong rapport with internal and external stakeholders.
  • Performing other relevant duties when needed.

Qualifications/Experience Essential

  • Level 6 qualification in business administration or equivalent/relevant field is desirable.
  • 1+ years' experience working in a similar role supporting multiple functions of a business.
  • Proficient computer skills including Microsoft Office Suite especially Word, Excel, PowerPoint
  • Demonstrated sensitivity and discretion when handling confidential information.
  • Strong interpersonal skills and the ability to work effectively in groups and independently.
  • Excellent organisational skills and strong attention to detail, with accuracy essential.

Competencies - Essential

The successful candidate will demonstrate an abundance of drive and focus. Passion and persistence will be at the heart of everything they do. They must also:

  • Have a high degree of accuracy and attention to detail.
  • Ability to work to deadlines while understanding how to prioritise effectively.
  • Exhibit organizational and planning skills.
  • Exquisite communication and interpersonal skills
  • Ability to multi-task, prioritize work and manage time to maximize efficiency.
  • Have a flexible approach to work and ability to deal with multiple queries.
  • Integrity and approachability
  • Demonstrated ability to be professional, calm, flexible, resilient, and solution oriented.
  • Possess strong analytic and numerical skills.
  • Represent Drury with professionalism, enthusiasm, and energy to deliver to internal and external stakeholders.

What we offer in return

  • Competitive salary
  • Pension
  • Discounted private health insurance
  • Training and development opportunity
  • Sports and Social events
  • Fun, collaborative working environment

Application process

Applications to include a CV and short cover letter will only be considered through direction application URL :  https://drurycommunications.peoplehr.net/Pages/JobBoard/Opening.aspx?v=969883e8-45fe-4c63-b593-9a8ef2c58567

Drury is an Equal Opportunity Employer.


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