Updated May 2018
The Public Relations Institute of Ireland (PRII) is committed to protecting individual’s privacy and complies with the General Data Protection Regulation effective 25 May 2018 and other regulations. The following policy explains how and why we collect personal data and how it is used.
In summary, the PRII does not: collect more personal data than is necessary; use personal data for purposes other than those specified; keep personal data for longer than it is needed; or share personal data with unspecified third parties.
While visitors can use the PRII website without divulging personal information, when a person contacts us via an email or online form, the PRII collects and stores that information. The information provided (name, organisation, email address, phone number etc) will be processed and stored so that the PRII possible can contact and respond to the sender.
We collect personal data when a person requests the provision of PRII services including membership, training, education, events or purchases of publications or advertisements.
We use this information to:
We do not share personal data with third parties for commercial or marketing purposes. Where data is shared with third parties, it is done so securely for administration purposes only.
The PRII website contains a Public Directory of Members which publishes the following information if the member consents to doing so:
Members are given the option to have their contact details published in this online Directory, or not, as they prefer.
In addition, the PRII publishes the PRII Media Sourcebook annually, with a listing of PRII members included. Members will also be given the option to have their contact details published in this Directory, or not, as they prefer.
The PRII may use Members’ Personal Information to contact them with the Institute’s e-zine (newsletter), training and education offers, notices of events and to engage in research activities.
Materials and other information that Members provide are shared with the following third parties: MailChimp (email automisation platform) and delivery and postage providers.
The PRII reserves the right to share Members’ and others’ personal data if legally required to do so by a governmental or regulatory authority.
At PRII organised events on-site signage will advise if/when there will be photography or another image recording taking place. People who express a preference not to appear in images captured will be accommodated.
The PRII do not provide contact details, for example email/phone number, of individuals on Delegate/Attendee lists at events.
The PRII uses appropriate technical and physical security measures to ensure the security of any personal data stored on our systems (online and paper files) and to protect from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure.
Personal data collected and stored by the PRII is retained for no longer than necessary for the purpose for which it was collected. We recognise that personal data may not be retained indefinitely.
The PRII provides members with the ability to edit their personal details in the online user account information provided when joining.
Members should note that deleting stored data may have implications regarding future communications from the PRII.
Please note that deleting stored data may have implications regarding future communications.
The PRII do not send members unsolicited information, including e-mail, regarding any third party commercial offers or advertisements.
Our website has four plug-ins: Facebook, LinkedIn, Twitter and YouTube. These plugins remain inactive until clicked upon. Once clicked upon, the individual will be taken to the social media network each of which have their own specific privacy policies which we recommend users consult.
Information from job applicants for roles in the PRII will be collected, processed and stored to enable the PRII make contact. Additionally, the PRII may keep unsuccessful applicants data for a period for the purpose of filling a different/subsequent job opportunity.
The PRII do not collect information on applicants for vacancies advertised on our website and newsletter.